eLearning - University of Florida

Requesting Your Course in e-Learning

If you are a faculty or staff member or the Graduate Teaching Assistant you may request a course by completing the Instructor e-Learning Course Request.

There are 3 types of Course Request forms:

    e-Learning Course Request Form (for Registrar Courses)
    e-Learning NR Course Request Form (for Non-Registrar Courses)
    Adding a Section to an Existing e-Learning Course Site

 

e-Learning Course Request Form

For Courses in e-Learning in Canvas


Registrar Course Request Form for e-Learning in Canvas

College/Department: Select your college from the drop-down menu. Please note that all of the major colleges are listed. If yours is not listed, please select Other.

Term: From the pull down menu, please select the term for your course.

Instructor Username: Please enter the Gatorlink ID of the Instructor. If you are completing the form on behalf of the Instructor, be sure to put the Instructor's Gatorlink ID in this field. The system will create the course under this person and will also notify us that you made the request for the Instructor and you will be added as a Facilitator. You will be added to the course manually by us so you will not have access until this is done, but the Instructor will have access immediately once the course is created and they can add you at that time.

Course ID: Please enter the course number, i.e. ABC1234 or ABC1234L

Course Title: Please enter the course title, i.e. Introduction to Physics

  • Remember, the course will be created with the Course Title exactly as it has been entered in the Course Title form field. After Please enter the course title as you would like it to be displayed, i.e. "Introduction to Physics"

 

Section(s): Please enter the section number for your course, i.e. 3679. If you have multiple section numbers enter them separated by a comma without spaces between the commas and numbers, i.e. 1234,5678,9012.

I would like to add additional users to my site. Click the "Add" to display the Additional Users section. You will be presented with five Gatorlink ID fields and corresponding Role drop-down menus. The roles include Instructor, Designer, and Facilitator. Please note that you do not need to enter the Gatorlink ID for the instructor. The instructor will be added automatically If you need more than five additional users.

Additional Users

Click "Add" if this is a combined course Combined or cross listed courses are those courses that have distinct course ids and section numbers but are similar enough to be taught together as the same course in e-Learning. The best two examples are combining a graduate section and an undergraduate section into the same course or combining two or more courses from different departments into the same course.

The  button will then give you space for 3 additional courses and sections, as follows:

Combined

Note: If you have multiple sections, the system will create the course with all of the sections included in one course. If you prefer that each section be created as its own course, please request each course separately.

Submit Click the Submit button to submit your course request.

If your submission was successful, you should see a confirmation screen with a green "successful submission" message. You will also receive an email confirming your submission. If you do not receive confirmation, try submitting again or please give us a call at (352)392-4357 option 3.

Registrar Course Creation Process

  • The Course Request Form is submitted
  • The System will check the Course ID, Section Numbers, and the Instructor Username. If the Instructor is new or has never had a course in the system, the request will be held to verify the Instructor’s Status.
  • If all information is correct , then the system will automatically create the course. This process runs 10 minutes after the hour, 30 after the hour, and 50 after the hour.
  • The rosters for the course will be automatically added to the course and the students will be loaded when data is available from the registrar.
  • If there are any errors in the Course ID, Section Numbers, the Instructors Username or Role, the system will hold the request for review by LSS Staff responsible for course creation to resolve the errors.
  • Even if the system creates the course automatically, you will not receive an email letting you know that the course has been created until the LSS Staff member manually sends the email. This happens only during regular business hours. You can access your course once it is created even without receiving the e-mail.

e-Learning NR Course Request

 

To use this form, click on the Non-registrar Course Request Form button found on the Instructor e-Learning Course Request page, the button appears as:

  • This form is used if the course is NOT a Registrar Course. For example, the Course does NOT have a Course ID i.e. ABC1234 or ABC1234L AND does NOT have section(s) numbers: i.e. 3679 or 33FA,4295.
  • This is form is NOT USED because you are uncertain of your section numbers. If your section is listed as DEPT., that means the section is assigned by your department. If you do not have the section numbers, please check with the person in your department that takes care of courses and sections. Students will not be loaded into your course without section numbers.
  • You can also use this form if you are developing a course for future semesters.

Currently, there are six types of non-registrar course sites available in Canvas; a Sandbox for your own experimentation with the system, and a Development Shell for creating courses for future semesters. Training sites, Project Sites,  External Sites, Template sites

Type of Shell: Select the type of shell you would like created from the drop-down menu.

Gatorlink: Please enter the Gatorlink ID of the Instructor. If you are completing the form on behalf of the Instructor, be sure to put the Instructor's Gatorlink ID in this field. The system will create the course under this person and will also notify us that you made the request for the Instructor and you will be added as a Facilitator. You will be added to the course manually by us so you will not have access until this is done, but the Instructor will have access immediately once the course is created and they can add you at that time.

I would like to add additional users to my site. Click the "Add" to display the Additional Users section. You will be presented with five Gatorlink ID fields and corresponding Role drop-down menus. The roles include Instructor, Designer, and Facilitator. Please note that you do not need to enter the Gatorlink ID for the instructor. The instructor will be added automatically. If you need more than five additional users, please enter the Gatorlink ID and role you'd like

Additional Users

Submit Click the Submit button to submit your course request.

If your submission was successful, you should see a confirmation screen with a green "successful submission" message. You will also receive an email confirming your submission. If you do not receive confirmation, try submitting again or please give us a call at (352)392-4357 option 3.

Non-Registrar Course Creation Process

  • The Non-Registrar Course Request Form is submitted.
  • The System will check the Instructor’s Gatorlink. If the Instructor is new or has never had a course in the system, the request will be held to verify the Instructor’s Status.
  • If all information is correct, then the system will automatically create the course. Remember, the course will be created with the Course Title exactly as it has been entered in the Course Title form field. The automatic course creation process is performed 10 minutes after the hour, 30 minutes after the hour, and 50 minutes after the hour.
  • If there is an error with the Instructor's Gatorlink or role, the system will hold the request for review by LSS Staff responsible for course creation to resolve the errors.
  • Even if the system creates the course, you will not receive an email letting you know that the course has been created until the LSS Staff member manually sends the email, which happens only during regular business hours. You can access your course once it is created, even without receiving the e-mail.
  • If this is a Development Course for future semesters, once you are ready for the course to be changed for the correct semester, send an email to bwood@ufl.edu asking that the course be changed and include the correct section numbers for the term the course will be used in. The title of the course will be changed to the normal course naming convention which is ABC1234: 1821, Summer 2013 and the section numbers will be verified and then added to the course. You will receive an email once the change has been made.

Add a Section to an Existing e-Learning Course Site

This form is used if you already have a course for the CURRENT Semester and need to add additional sections to the existing course. This is NOT used to request new sections for a course that has NOT already been created for the Current semester. ONLY TO ADD ADDITIONAL SECTIONS TO ALREADY CREATED COURSES. If you use this form to request your course be created for the current term, it will delay the creation process. Furthermore, when it is created, you will receive and e-mail requesting that you do not use this form for this purpose.

 

College: Select your college from the drop-down menu. Please note that all of the major colleges are listed. If yours is not listed, please select Other.

Term: from the pull down menu, you can select any term that is currently showing in the pull down menu.

Instructor Username: If you are completing the form for the Instructor, be sure to put the Instructor's Gatorlink ID in this field. The system will create the roster under this ID.

Course ID: Please enter the course number, i.e. ABC1234 or ABC1234L. NOTE: This is the course ID of the ALREADY Existing course. Not a request for a new course.

Course Title: Please enter the course title, i.e. Introduction to Physics

Section(s): Please enter the section number for your course, i.e. 3679. If you have multiple section numbers enter them separated by a comma without spaces between the commas and numbers, i.e. 1234,5678,9012.

I would like to add additional users to my site. Click the "Add" to display the Additional Users section. You will be presented with five Gatorlink ID fields and corresponding Role drop-down menus. The roles include Instructor, Designer, and Facilitator. Please note that you do not need to enter the Gatorlink ID for the instructor. The instructor will be added automatically. If you need more than five additional users, please enter the Gatorlink ID and role you'd like

Additional Users

Submit Click the Submitbutton to submit your course request.

If your submission was successful, you should see a confirmation screen with a green "successful submission" message. You will also receive an email confirming your submission. If you do not receive confirmation, try submitting again or please give us a call at (352)392-4357 option 3.

Roster Creation Process

  • The "Add a Section to an Existing e-Learning Course Site" Form is submitted
  • The System will check the Course ID, Section Numbers,and  the Instructor’s ID 
  • If all information is correct then the system will automatically create the rosters. This is done once every hour. So it would depend where in the process the request comes in. It could be 2 hours or more before the roster is created.
  • If there are any errors in the Course ID, Section Numbers, the Instructors ID or Role, the system will hold the request for review by LSS Staff responsible for course creation to resolve the errors.
  • Even if the system creates the rosters automatically you will not receive an email letting you know that the roster has been created until the LSS Staff member manually sends the email. This happens only during regular business hours.
  • The roster will have to be manually added to the course, either by us or by the person that made the request once the roster is available. This is NOT an automatic process.

If you have questions or problems with your course request please call (352) 392-4357 option 3, or e-mail us at learning-support@ufl.edu.

‌‌