e-Learning Tips

Determining Which Quiz Banks are Associated with Which Quizzes in a Closed Course

In a current course, an instructor would go to a quiz, click on Edit, and see which question banks were associated with that quiz.  However, in a closed course, the Edit button is removed. 

To see which quiz banks are associated with a quiz in a past enrollments course, go to the quiz and click "See Full Quiz" located under "Related Items" (on the right).  The quiz banks that are associated with that quiz will be listed there.

 

If you have any questions, please contact e-Learning Support at 352-392-4357, option 3.

Tags: quiz banks quizzes

When to Limit Participants to a Section

A common problem at the beginning of a term is that instructors/TAs/Facilitators notify us that they cannot see the students in their course.  This is often because whoever enrolled them chose “limit to section” during the enrollment process. They are appropriately enrolled in the INIT section, but then limited to that section.  Typically only teacher-type roles are in the INIT section so the students in the registrar sections are off-limits to the person who is limited to the INIT section.

It is rare that you would limit someone to a section.  If in doubt, don’t! 

The only reason to limit someone to a section is if you are purposely trying to make sure that person only sees certain students in the course and not others, for example, if you want a TA to only be able to grade specific students.  In that case, you'd have to manually create a section, put the students and the TA in it and limit the TA to the section.  Students would be in their registrar section AND in the section you created.  You would also need to enroll the TA to the INIT section and limit to that section as well, or you won't be able to communicate with that TA! 

Tags: participants TA section

How to Copy Yourself on Emails and Course Announcements

Have you ever wondered if the email that you sent your course via e-Learning was sent?  What about if an announcement you posted was sent to students via email?

To get copied on any emails you send to your class, go to Account, then Notifications (on the left hand navigation on blue bar).  Under Conversations choose the checkmark next to Conversations Created by Me to be notified right away.

To get copied on announcements, go under Course Activities on this same page and choose the check mark next to Announcement Created By You.

Now, when you send an email or post an announcement to your class via e-Learning, you will receive an email notification that they went out.

If you have any other questions, please contact e-Learning Support at 352-392-4357, option 3.

Tags: email announcement conversations notifications

Differences in the Three TA Roles

There are three roles to choose from for a TA in an e-Learning course.

  • TA – has the same permissions as the instructor with the exception of managing outcomes.
  • TA Grading Only – can access the gradebook (and SpeedGrader) and enter grades; however, they cannot do things like post announcements, edit assignments or quizzes, edit wiki pages, or upload materials to Files.
  • TA Non-Grading – cannot access the gradebook or enter grades, but they can do things like post announcements, edit wiki pages, and edit discussions.

These classification came about because some instructors did not want TAs to grade course work or because they had undergraduate TAs that are not allowed to see their fellow undergraduate’s’ grades (TA Non-Grading).  Other instructors did not want TAs to be able to edit assignments or quizzes or pages within their course, only grade the assignments (TA Grading Only).

If you have any questions about which role your TA should have, please call e-Learning support at 352-392-4357, option 3.     

 

Tags: TA roles grading non-grading

Permissions for e-Learning Roles

Not sure which role in e-Learning has which permissions assigned to it?

Download e-Learning Permissions for the latest updates on e-Learning roles and permissions.    

 If you have any questions, please contact e-Learning Support at 352-392-4357, option 3.

Tags: permissions roles

Messaging Students from the Gradebook

When using “Message Students Who . . .” in the gradebook, your choices are:

  • Scored more than…
  • Scored less than…
  • Haven't submitted
  • Haven't been graded yet 

The subject line of the email that is sent to the students will include that verbiage.  For example, if you want to email students who made less than 60 on Exam 1, the subject line is “Scored less than 60 on Exam 1.”  Students may be uncomfortable with receiving an email with that subject line.

 

To avoid any semblance of revealing grades, it is recommended that you edit this subject line before sending  the message.  The messages are sent to the students individually, so they are not aware that others may have received the same message.

 

If you have any questions, please contact e-Learning Support at 352-392-4357, option 3.

Tags: email gradebook grades

Avoiding Self-Signup Group Issues

If you are creating self-sign up groups, be sure to give the students a deadline to sign up for the group.  Once this deadline passes, unclick the self-sign up box (under the gear sign, click Edit). 

If not, students can move around from group to group, which will create problems when assigning groups to a graded activity such as assignments or discussions.

 

If you have any questions, please contact e-Learning Support at 352-392-4357, option 3.

Tags: groups

Determining Which Quiz Banks are Associated with Which Quizzes in a Closed Course

In a current course, an instructor would go to a quiz, click on Edit, and see which question banks were associated with that quiz.  However, in a closed course, the Edit button is removed. 

To see which quiz banks are associated with a quiz in a past enrollments course, go to the quiz and click "See Full Quiz" located under "Related Items" (on the right).  The quiz banks that are associated with that quiz will be listed there.

 

If you have any questions, please contact e-Learning Support at 352-392-4357, option 3.

Tags: quiz banks quizzes

Creating Group Discussions

Need to create a group discussion? Make sure you select a Group Set that already has students sorted into their groups.

 

If students are not sorted into groups, SpeedGrader will not show the students’ submissions for a group discussion but will instead give you a message that you have to view the full discussion.

 

For more information about how to create groups, please see the Canvas guide. You will also find information about how to create a group discussion in this Canvas guide.

 

If you have any other questions about these processes, please contact e-Learning Support at 352-392-4357, option 3.

Tags: groups discussions

Course Reserves

Activating the Course Reserves link in Canvas automatically creates a course in Ares.  If you have a previous course and have listings in Ares that you need to transfer to a new course shell, or if you experience any other problems, contact the Course Reserves Unit at 352-273-2520, or via email at eres@uflib.ufl.edu.

Tags: course reserves Ares

Importing CSV File to Gradebook

When importing a CSV file into the e-Learning course gradebook, if the words 'Current Score,' 'Current Points,' 'Final Score,' or 'Final Grade' are part of the assignment name, the CSV file will not upload, and you will get an error message that no changes were made in the gradebook. To work around this limitation, please avoid using those words either by themselves or in combination with other words (i.e. Exam 1 Final Grade), or if you must use them, make them lower case (i.e. Exam 1 final grade).

If you have any questions, please contact e-Learning Support at 352-392-4357 option 3.

Tags: grades gradebook CSV

Creating a Bonus Question in an Online Quiz

If you have an online quiz in which you want to add a bonus question, and the bonus question is one that will be graded by canvas (i.e. multiple choice, fill in the blank, True/False, etc.), create the question and set it to the number of bonus points you want the student to have if they answer it correctly.  Once all students have taken the quiz, edit the quiz and make that bonus question worth 0 points.  The point value awarded to the student will not change, only the total point value of the quiz itself will change (decreased by the number of bonus points you set the question for).

For example, you have a quiz that you want worth 50 points.  You want to give your students a bonus question that will be graded automatically by canvas and is worth 2 points.  You add that bonus quiz question.  Now the quiz is worth 52 points.  When all the students have taken the quiz, edit the quiz again and set the bonus question to 0 points.  Now the quiz will be worth 50 points and any bonus points earned are still calculated (in effect a student could make 52 out of 50 on the quiz). 

If your bonus question requires manual grading (i.e. essay, short answer, etc.), go ahead and set it to 0.  Any points you award to that question above 0 will be calculated as bonus points. 

If you have any questions, please contact e-Learning Support at 352-392-4357, option 3. 

Tags: bonus extra credit points quiz

Supported Re-Grading Question Types

Have you ever had the need to re-grade a quiz? Canvas currently supports an automated re-grade option on three different question types:

  • Multiple Choice
  • True/False
  • Multiple Answers

In addition, when correcting quiz questions or answers for regrade, you need to allow at least 10 minutes before making any additional changes to other quiz questions or answers.  Otherwise, the regrading process is interrupted and you will need to manually regrade the quiz question/answers instead.

For all other question types, you will need to manually re-grade any questions that have changed. More information on re-grading quizzes can be found on this Canvas Guide.

If you have any questions, please contact e-Learning Support at 352-392-4357, option 3.

Tags: re-grade quizzes questions

Re-Enrolling Students into Groups when they are Re-Enrolled in a Course

If you are using groups in your course, and a student gets dropped from the course by the Registrar, they are also dropped from their group. However, when the student is re-enrolled in the course, they are not automatically reinstated into their course group(s). The instructor must re-add the student to his/her group again.

If you have any questions, please contact e-Learning Support at 352-392-4357, option 3.

Tags: groups

Sending Email Attachments to People in your e-Learning Course

Are you sending an attachment in response to a student email in e-Learning from your email client (such as outlook)? This attachment will be stripped from the email once it enters e-Learning as a security measure in place by Instructure Canvas. To make sure that your students are receiving attachments that you send them, send the email with the attachment through the e-Learning Inbox tool. If you have any questions, please contact e-Learning Support at 352-392-4357, option 3.

Tags: email attachment

Correcting lightning bolts in the Gradebook

If there is a change in the quiz question or quiz answers (e.g. multiple choice, true/false, etc.) after a quiz has been opened and students start taking it, a lightning bolt will show up in the gradebook instead of the grade.

To update the grade (i.e. get rid of the lightning bolt), you can either:

  • Go to SpeedGrader and click on "Update Scores" for each student.

OR

  1. Export the gradebook as a CSV file.
  2. Once you have that CSV downloaded, make a copy of the CSV.
  3. In the copy of the gradebook CSV, change all the grades in the relevant column (Exam 2, for instance) to zeros.
  4. In Canvas, mute the assignment to avoid sending notifications to the students regarding grade changes.
  5. Upload the copy of the gradebook with all the grades replaced with zero.
  6. Upload the original file with the correct quiz grades.
  7. Unmute the assignment so students can see their grades.

If you have any questions, please contact e-Learning Support at 352-392-4357, option 3.

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Deleting Calendar Entries

Sometimes you may need to edit the date of an event or assignment in your course. This can be done easily in the Calendar by either clicking on the item and editing the date or by dragging and dropping the item to a new date. Be aware, though, that if you delete an event or assignment from your Calendar, it also completely deletes that associated content from your course. Be careful that you don't accidentally delete important items (like quizzes or assignments).

If you have any questions, please contact e-Learning Support at 352-392-4357, option 3.

Tags: Calendar

Quiz Statistics in Large Courses

The display of quiz statistics currently has a limit of 10,000 data points. After the 10,000 mark, the quiz statistics display will not load. For example, if you have a course with 300 students and they are taking an exam with 50 questions, that is 15,000 data points. You will not be able to view the quiz statistics in the browser, though you can still download the excel spreadsheet. We have also found that if you are close to that 10,000 point threshold (e.g. over 9,000), quiz statistics may intermittently not load.

The workaround is to view quiz data by sections (i.e. filter section) so that the data points being displayed fall under the 10,000 point threshold. Additionally, if you have one large section in your course, you may want to create sections in myUFL and add students to them to view quiz statistics.

If you have any other questions, please contact e-Learning Support at 352-392-4357, option 3.

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What Students Have Access to After the Semester Ends - Quizzes

If you leave the box checked for "Let Students See Their Quiz Responses," then they will be able to see the quiz questions and their answers after the end of the semester even when the course moves to Past Enrollments (under Courses). 

If you also leave the box checked for "Let Students See The Correct Answers"(without a close date), then they will also be able to see the correct answers when the course moves to Past Enrollments. 

If you put in a close date for viewing correct answers, they will not see the correct answers after that date, but they will be able to see the quiz questions and their answers even when the course moves to Past Enrollments.

If you uncheck the box for "Let Students See Their Quiz Responses" at the end of the semester or review period, then they will not be able to see the quiz questions or their answers.  They will only be able to see their quiz grade.  This is best practice if you prefer not to have the potential of tests being shared between semesters. Alternatively, you can choose to override the term availability settings and put the beginning date as the beginning of the semester and the end date the Friday after grades are due.  Be sure to check the "Users can only participate between these dates" box to override the term dates.

If you have any questions, please contact e-Learning Support at 352-392-4357, option 3.

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What Students Have Access to After the Semester Ends - Assignments, Lectures, Discussions, etc.

By default, courses are set up so that students can view their work (e.g. what they submitted for an assignment or a discussion).  In addition, students can see materials posted in a course (such as lectures and files) that were made available to them during the course.

If you do not want your students to have access to your course at all after the end of the semester:

  • Go to "Settings"
  • Under the "Course Details" tab
  • Choose "Restrict students from viewing course after end date"
  • Click "Update Course Details"

If you want them to be able to access the course but do not want them to have access to things like files, lectures, assignments, or discussions, you can restrict the student navigation:

  • Go to "Settings"
  • Click on the "Navigation" tab
  • Remove the items from course navigation that you do not want students to access after the semester by
    • dragging items under "Drag items here to hide them from students"
    • or clicking the gear sign and choosing "Disable" from the dropdown menu
  • Click "Save"

If you have any questions, please contact e-Learning Support at 352-392-4357, option 3.

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Dashes in the Gradebook

If you have dashes in your canvas gradebook, those assignments have not been graded and as such are not part of the Total column.  The best management practice for your gradebook is to enter in a grade for each assignment or "EX" if the assignment is excused for the student.  

If you have any other questions, please contact e-Learning Support at 352-392-4357, option 3.

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Let Students See Quiz Responses Only Once After Submission

It is recommended that if you want to let students see their quiz responses after taking the quiz, you wait to check the box that says "Let Students See Their Quiz Responses" until all quizzes are taken. However, if you leave this box checked, students will see the quiz questions and responses even after the semester ends.

To stop this and still give students a chance to see their quiz responses, you can manually uncheck the box at the end of the semester OR click the box that says "Only once after each attempt." With the latter option, if you give a student only 1 attempt at a quiz, they can see their quiz responses (and the quiz questions) once, and then it is locked.

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How do I know what sections I am teaching?

If you are unsure which sections you are teaching for your upcoming course, please go to Student Admin and log in (if prompted).  Under Course Mgmt on the left hand side navigation panel, choose Class Rolls.  You can see the courses you are teaching and the section numbers associated with the course there.  

 If you have any questions, please contact e-Learning Support at 352-392-4357, option 3.

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Feature Requests in Canvas

How often do you think to yourself, "I sure wish Canvas would change . . ." or "I would like to see Canvas do . . ."

Did you know there is a community of Canvas users where you can request these changes? You can see what others have suggested, vote for your favorite suggestions, and view useful posts from people who have devised workarounds and solutions.

Canvas does consider these requests.  They install an update every three weeks, with many of the changes being ideas from the Feature Requests and the Canvas Community, but there are no guarantees regarding which features Canvas will implement or when. 

From within Canvas, click the "Help" icon at the bottom of the dark blue toolbar on the left side of the screen. Then click "Submit a Feature Idea."  In order to vote, you will need to login using the link in the upper right corner.  

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