End of Term Grading Procedures
Because the grade displayed to students in Canvas does not necessarily match their true final grade, we have listed some best practices that can help assure your Canvas gradebook is prepared to export to ONE.UF. Please utilize as much of the following information as applicable to your courses.
Since ONE.UF looks for letter grades from your exported Canvas grades, you must make sure that you have enabled grading schemes. Check the Enable a Grading Scheme to see how to enable and edit a grading scheme. Please note that UF uses an “E” to denote a failing grade so we recommend changing the “F” designation to “E” instead.
You can weight final grades based on assignment groups. Selecting this option assigns a weight to each assignment group, not the assignments themselves. Within each assignment group, a percentage is calculated by dividing the total points a student has earned by the total points possible for all assignments in that group. The Weighted Gradebook guide provides more information on how to weight grades and more.
Once you have added assignments to your assignment group, you can create rules for the entire assignment group. Assignment group rules determine how Canvas handles any exceptions you want to create for grade calculations. Navigate to the “Drop Lowest Score” section of the Create Assignment Groups page to learn how to set these rules.
Changing the Status of a Submission
As needed, you can change the status for an assignment, discussion, quiz submission or group assignment. Available statuses include late, missing, excused, or none (no status). Information on how to alter statuses is available through the Change the Status of a Submission guide.
Missing/Late Grade Policy
Setting a missing and/or late policy can automatically grade certain kinds of submissions. The Missing Submission policy lets you automatically apply a grade for missing submissions in the Gradebook, while the Late Submission policy allows you to automatically deduct points on all late submissions.
The display grade in Canvas does not include ungraded assignments in the total. However, when exporting the grade book, these ungraded assignments are converted to zeros. In other words, the display grade in Canvas will be different from what the actual grade is when exported if there are ungraded assignments. Once grades are exported, the .csv file contains four final columns that display Current, Unposted Current, Final, and Unposted Final Scores, showing whether all grades match. Setting default grades will remove dashes and assure that the grades are accurate upon export. The Set Default Grade guide can show you how to complete this step.
As a final step in assuring that the export from Canvas to ONE.UF will be smooth, make sure to check that all assignments are in the correct categories. Additionally, post grades so that none of your assignments are hidden. Finally, remember to also make sure there are no remaining dashes in your gradebook. See Set Default Grade above.
The Final Grade Override allows you to enter a final grade for students that is different from the grade automatically calculated by Canvas in the Gradebook. The Override Grade guide provides more information on how to enable and override grades.
The UF HR Grades Toolkit provides additional guidance on grading through Canvas and exporting grades.
You can also reference the Canvas LMS Guides for further assistance.